- Yes, Microsoft Teams has a built-in calendar that syncs with Outlook and Exchange.
- The Teams calendar shows meetings, appointments, and events scheduled in Teams, Outlook, or Exchange.
- Teams has one main shared calendar for the entire team that is viewable by all members.
- Anyone on the team can add events to the calendar which will then appear for others.
- The Teams calendar does not have a monthly view, only daily and weekly views.
Does Microsoft Teams Have Its Own Calendar?
As online collaboration tools like Microsoft Teams become more ubiquitous in workplaces, one natural question arises: Does Teams have its own calendar? The answer is yes – Microsoft Teams does contain a fully integrated calendar system for scheduling meetings, appointments, and events. This helps streamline collaboration and coordination in Teams by having a shared calendar directly within the app. But how exactly does the Teams calendar work and what features does it offer?
The Teams calendar shows everything that was scheduled either in Teams directly or in Outlook/Exchange if linked to your Office 365 account. So any meetings, appointments, or events added in Teams or Outlook will automatically display on the Teams calendar. According to Microsoft, the calendar inclusion in Teams provides a simplified view into your existing Outlook/Exchange calendars.
What Is the Microsoft Teams Calendar?
Specifically, the Microsoft Teams app contains one main calendar that is shared across your entire team or organization. This calendar is considered the “Team Calendar” in Teams and is assigned to the Office 365 Group that was generated when your team was created.
Per Microsoft’s documentation, this shared Team Calendar is available to all members of the team except for guests. Any authenticated user who is part of the team can view and edit events on the calendar. Additionally, any team member has the ability to create new calendar events or schedule meetings which will then show up for everyone else automatically.
In this way, the Teams calendar acts as a central, shared calendar system for the team to coordinate schedules and see upcoming events in one place. According to Petri’s Microsoft Teams experts, the calendar is essentially a filtered view of the underlying Exchange Online mailbox calendar that is tied to the Office 365 Group. So the Team Calendar is pulling calendar data from Exchange Online and aggregating it into a shared calendar inside of Teams.
What Does the Microsoft Teams Calendar Look Like?
In the Teams desktop and web apps, the calendar view shows a familiar calendar interface with daily, weekly, and monthly views. On mobile devices like iOS and Android phones, the Teams calendar displays as a simplified daily agenda showing meetings and events for the day.
The daily view in Teams provides timed appointments and meetings for the given day, while the weekly view displays a full calendar week with appointments mapped across the appropriate days and times. Unfortunately, the Teams mobile apps do not offer a weekly calendar view – this is only available on the desktop and web.
Also notably absent in Teams is a monthly calendar view. For an expanded monthly view, users will need to switch over to the Outlook calendar which does provide a monthly display option. So the Teams calendar itself is limited to daily and weekly views at this time.
Who Can Access the Microsoft Teams Calendar?
The shared Microsoft Teams calendar is available to all members of a private or public team, according to Microsoft’s support documentation. This includes owners, members added individually, and members synced from an existing Office 365 Group. Guests who are invited to join a team do not have visibility into the Team Calendar.
Additionally, the Teams calendar can be accessed from Outlook on the web and desktop Outlook where it will show up as an overlay calendar that can be toggled on or off as desired. So the same shared team events will be viewable directly in Outlook for further convenience.
In summary, any authenticated member of a given team can view, edit and add events to the Team Calendar. And this unified calendar is designed to provide greater visibility into schedules and upcoming meetings for the entire team.
How Do I Add Events to the Microsoft Teams Calendar?
Adding new events to a Team Calendar is simple for any member of the team. According to Microsoft’s calendar help documentation, there are a few different ways to go about adding events:
- In Teams: Navigate to the Calendar tab in Teams and select “New event” to add an event directly to the Team Calendar. Fill in the necessary details and it will now appear on the calendar.
- In a Teams Channel: Within a specific team channel, use the “Meet Now” function to instantly generate a new meeting on the calendar. Or schedule a meeting from a channel which will also populate the shared calendar.
- In Outlook: If your Outlook account is connected to your Microsoft Teams account, then creating a new event in Outlook will automatically have it displayed in Teams as well. The Teams calendar pulls data from Exchange/Outlook.
No matter which option you choose, the main Team Calendar in Microsoft Teams will update in real-time and display the new event for all team members. The calendar acts as a useful coordination and scheduling hub given its tight integration across Teams, Outlook, and Exchange Online.
Does Microsoft Teams Calendar Integrate with Outlook?
Since the Microsoft Teams calendar connects directly to Exchange Online and Office 365 Groups, it naturally integrates very well with Outlook for calendar sharing capabilities. According to Petri IT Knowledgebase, the Teams calendar functionality is powered by Exchange Online and Outlook integration under the hood.
Specifically, here is how Outlook and the Teams calendar integrate with each other:
- The Teams calendar shows all meetings/events from Outlook – Any calendar items created in Outlook’s desktop or web app will automatically be visible in Teams as well.
- Outlook displays the Teams calendar – The shared team calendar from Teams can be toggled on as an overlay calendar within Outlook.
- New Outlook events added to Teams – If you add a new event on Outlook, it will simultaneously populate the calendar in Teams.
So in summary, Outlook and Teams share calendar data bi-directionally to create an integrated view of your calendar. Microsoft provides the ability to toggle the Teams calendar overlay on or off in Outlook depending on your preferences.
What Are the Benefits of the Microsoft Teams Calendar?
There are several key benefits that come with having a dedicated Microsoft Teams calendar system:
- Shared team scheduling – The calendar makes it easy for an entire team to coordinate schedules and see upcoming events.
- Integrated with Outlook – Outlook and Teams calendar integration ensures consistency across applications.
- Enables meeting scheduling – Easily schedule team meetings from within Channels and have it reflected on the calendar.
- Accessible from mobile devices – View and manage the Teams calendar on iOS and Android mobile apps.
- Daily or weekly views – Teams offers convenient daily and weekly calendar views (monthly view only available in Outlook currently).
Overall, the baked-in Microsoft Teams calendar delivers helpful schedule coordination, scheduling, and calendar sharing capabilities directly within Teams. And it ensures Outlook and Teams reflect the same calendar which is invaluable for organizations relying on these Microsoft products.
What Features Are Missing from the Microsoft Teams Calendar?
While the Teams calendar offers helpful core capabilities, it does lack some more advanced calendar features available in dedicated calendar apps:
- No monthly view – Teams only has daily and weekly views, monthly view is only available in the Outlook calendar.
- No calendar printing – There is no option to print out the Teams calendar. Can only print from Outlook.
- No calendar sharing – Cannot share or export the Teams calendar to send to others. It’s locked to your organization.
- No weather forecast – Other advanced calendar apps show weather forecasts on calendars. Teams does not integrate weather data.
- No linked calendars – No option to display or link non-Outlook calendars like Google or Yahoo.
For a richer calendar experience, the main Teams calendar has some room for improvement. But its deep Office 365 integration still provides helpful core scheduling for Teams users as is.
Can I Share or Export the Microsoft Teams Calendar?
Since the Microsoft Teams calendar is tied to an Office 365 Group mailbox within an organization, there is no direct way to share or export the raw Teams calendar data. Microsoft confirms that only members of the Office 365 Group will have access – there is no option to share calendar access externally.
The benefit is it ensures privacy and access control for organizations. But the limitation is team members cannot easily export or share their team calendar appointments outside the organization. The possible workarounds are:
- Share Outlook calendar availability – Give external parties access to your availability in Outlook only.
- Export Outlook calendar – Export the Outlook calendar as an ICS file to share managed appointments externally.
- Schedule meetings in public Teams channels – For a simple public calendar, schedule meetings in public Channels that external guests can access.
So unfortunately, the Teams calendar itself does not support direct sharing or exporting. But the connected Outlook calendar does give more options for sharing availability or managed calendar data if needed.
Can I Sync My Personal Calendar to Microsoft Teams?
Microsoft Teams does not currently have a way to directly display or sync your personal calendar from Outlook into the Teams calendar view. The main Teams calendar is tied to the Office 365 Group and displays a shared team view only.
However, you can add your personal Outlook calendar as an overlay within the Outlook app. Then both your personal and Teams events would be visible there. To enable this:
- In Outlook, go to Calendar > View All Calendars
- Select your personal calendar and enable Show As An Overlay
Once enabled, your personal Outlook calendar will appear in overlay mode showing both sets of meetings and events. This provides a unified calendar view covering both your personal and Teams events within Outlook.
The workarounds for syncing your personal calendar to Teams include:
- Enable personal calendar overlay in Outlook
- Manually add personal events to Teams calendar
- Forward personal calendar to Office 365 Group mailbox
But there is no native sync of external personal calendars into the Teams calendar at this time. The Outlook integration only extends to Office 365 Group mailboxes.
Can I Show Multiple Calendars in Microsoft Teams?
Since the Microsoft Teams calendar is tied to Office 365 Groups and Exchange Online, you can only display one main shared team calendar within the Teams app itself. There is no native option to display multiple or shared calendars from external sources directly within Teams.
However, if you want to see multiple calendars overlaid within Outlook, you can add other Exchange calendars or import external calendars into Outlook which will then carry over the Teams view.
The way to overlay multiple calendars in Outlook:
- Go to Calendar > View All Calendars
- Click Open Calendar > From Address Book to add additional Exchange calendars
- Click Import Calendar to add external calendars from Yahoo, Google, etc.
- Enable Show As An Overlay to overlay them in your calendar view
So while you cannot add multiple calendars directly within Teams, the Teams calendar integration with Outlook essentially allows you to enable a multi-calendar view from Outlook which displays in Teams. This works for both internal Exchange calendars or external calendars imported into Outlook.
Can I Share My Microsoft Teams Calendar with Non-Team Members?
While Microsoft Teams does not allow you to explicitly share or export the Teams calendar itself externally, you can effectively share your Teams calendar availability with non-members by granting calendar delegation access in Outlook.
Since Teams calendar data syncs from Exchange Online, anyone you delegate calendar access to in Outlook will be able to see your availability and meetings from Teams on your behalf. Here are the steps to enable Outlook calendar delegation:
- In Outlook, go to Calendar > Share > Delegate Access
- Enter the email address of the external user you want to share access with
- Select your calendar and adjust permission levels as desired
- Send the delegation request and have them accept access to your calendar
Once granted access, the external user will be able to view your Teams meetings and appointments from Outlook. If you want to share or export actual calendar events, you can export your Outlook calendar as an ICS file and share managed appointments that way as well.
So delegation is the main way to effectively share Teams calendar access despite not having native sharing of the Teams calendar itself. The Outlook integration enables a workable calendar sharing solution with external parties.
Can I Use Microsoft Teams as a Calendar Replacement?
Microsoft Teams provides helpful calendar integration, but lacks some key features to operate as a full standalone calendar replacement. The main considerations around using Teams as your sole calendar include:
- No official monthly calendar view
- Cannot add personal calendars
- Lacks advanced calendar features and customizations
- Best integrated with Outlook for full calendar capabilities
- Useful for scheduling Teams meetings
- Shared team calendar visibility
- Overlay Outlook calendar for monthly views
- Add personal calendar to Outlook to overlay both
- Export Outlook calendar to share externally
In summary, while Teams provides helpful core scheduling and visibility into a shared team calendar, it has some limitations that make Outlook integration necessary for power users. Using both in tandem provides the fullest scheduling and calendar capabilities within Microsoft’s ecosystem.
Can I Integrate a Personal Google Calendar with Microsoft Teams?
Microsoft Teams does not offer native integration with external calendar platforms like Google Calendar. However, through Outlook, you can import your Google Calendar to be overlaid along with your Teams calendar feed in Outlook.
Here is how to link a Google Calendar with Microsoft Teams calendar view:
- Export your Google Calendar to an ICS file
- Open Outlook and go to Import Calendar
- Upload the Google Calendar ICS file
- Enable overlay and confirm sync settings
- The Google Calendar will now overlay in Outlook and Teams calendar view
While not natively integrated, this Outlook import approach enables your Google Calendar appointments and events to be displayed side-by-side with your Microsoft Teams calendar. The overlay provides a unified calendar view covering both platforms.
If desired, you can also enable two-way sync to ensure additions and changes sync across both Google and Outlook calendars. Just beware that any information shared with Google would then be visible in Microsoft as well.
How Do I Troubleshoot Microsoft Teams Calendar Issues?
Here are some tips to troubleshoot common Microsoft Teams calendar issues:
- Missing meetings – If meetings created in Outlook aren’t showing in Teams, check O365 Group sync status and re-sync calendars if needed.
- Cannot create events – Verify you have permissions for the Office 365 Group calendar and Teams channel if creating from there.
- Duplicate events – Delete duplicate occurrences and ensure only one service is used to create new events (Outlook vs Teams vs Channel).
- Cannot find Team Calendar – Team owner must enable calendar integration in Teams settings to allow calendar access.
- Unauthorized access – Review that only Team Members (not Guests) have access to the Team Calendar based on Office 365 Group permissions.
- Sync errors – In Outlook, update sync settings for Office 365 Group calendar connection. May require re-authenticating.
- Mobile calendar issues – Uninstall and reinstall the Teams mobile app and re-connect accounts to troubleshoot mobile issues.
Be sure to check Office 365 Groups permissions and Outlook sync settings if you run into calendar access issues or missing data. Fully re-syncing and re-authenticating the Outlook connection can often resolve elusive calendar problems as well.
Best Practices for Microsoft Teams Calendar Usage
Here are some top best practices for organizations leveraging the Microsoft Teams calendar:
- Avoid schedule fragmentation – Minimize calendar tools to limit double bookings and confusion. Use Teams and Outlook primarily.
- Turn on Outlook overlay – Ensure staff overlay the Teams calendar in Outlook for unified visibility.
- Use consistent naming conventions– Follow standard team, channel, and meeting naming conventions across calendar appointments.
- Auto-accept meetings – Configure Teams settings to auto-accept meetings to simplify scheduling.
- Train staff on calendar features – Ensure employees understand proper use of Teams calendar and Outlook integration.
- Open private channels cautiously – Limit private channels unless truly needed to maintain calendar transparency.
Following calendar best practices helps organizations get the most from Teams and Outlook scheduling capabilities while avoiding fragmented visibility across too many tools.
Key Takeaways on Microsoft Teams Calendar:
- Microsoft Teams has a built-in calendar showing Teams and Outlook meetings.
- The Teams calendar is a shared calendar for the entire team tied to an Office 365 Group.
- All members of a team can access the calendar and add new events or meetings.
- Outlook integrates closely with Teams to sync calendar items across apps.
- Limitations include no monthly view and inability to share or export the raw calendar.
- For advanced calendar features, Teams works best when integrated with Outlook.
The Teams calendar delivers helpful high-level scheduling but benefits greatly from Outlook integration to enable more robust calendar capabilities. Together they provide an end-to-end scheduling and collaboration solution for Microsoft-focused teams and organizations.